WISEadmin: User Guide - Data Errata Screen

To access the Data Errata submission screen, click Data Errata from the "Data Reporting and Snapshot" submenu. Or, click the Data Errata tile on the home screen.

The top-left corner of the Data Errata screen displays the New Data Errata button to submit a data errata letter. If your LEA has submitted data errata letters before, they will appear within this table. If you are a new school or have never yet submitted a data errata letter, the table displays no items.

Staff or Student Data Errata Options

There are two options for Person Type: "Staff" or "Student."

Staff Data Errata Letters

Use "Staff" to submit data errata letters for the WISEstaff annual Final Agency Certification. There are no categories or sub-categories for WISEstaff data errata letters.

NOTE: If you are a CESA, and need to submit a data errata letter, please send your letter as a PDF file to this email address: DPICustomerService@dpi.wi.gov.

Student Data Errata Letters

Select "Student" to submit data errata letters for snapshot data pertaining to the December Student Snapshot and the May Demographics Snapshot.​

Once you have your data errata letter in PDF form prepared, fill out the WISEadmin Data Errata form to submit it. Data errata letters must never include personally identifiable information.

Required fields are marked with a red asterisk.

The "Data Category" is a required field.  Some categories (i.e., Coursework/Roster, Enrollment and Graduation) also have subcategories. You may select multiple subcategories as they apply to your data errata letter. The subcategory, "Choice Program Participant," can and must be applied to any/all data errata letters submitted by a school participating in a Choice Program. 

Options are: 

1. Attendance – no subcategories.
2. Coursework/Roster– AP or IB course participation, Arts course participation, Dual enrollment course participation, Industry Recognized Credential completion, Perkins-CTE participants, Perkins-CTE concentrators, Work-Based learning participation.
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3. Discipline – no subcategories.
4. Dropouts – no subcategories. 
5. Enrollment – Count Inclusion TFS, Disability status, Econ status, EL status.
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6. Graduation – 4-year graduation rate, 5-year graduation rate, 6-year graduation rate, 7-year graduation rate, Graduation requirements (“graduation plan”), Special Education Exiters. 
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7. October 1 Child Count – no subcategories.
8. Other – Coordinated Early Intervening Services (CEIS).
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Name, title, and email address of the sender (this person is most likely going to be one of the people listed as an agency contact) are also required. 

• If you can’t finish the process in a single setting, click Save (but do not submit). 
• When you’re done, click Submit for DPI Approval.

Once you’ve submitted data errata, you’ll see a list of data errata letters that are pending approval by DPI. From this list, you can review any submitted errata or click New Data Errata to start a new submission.

Revising Submitted Data Errata

To amend or revise a submitted data errata before it is approved, cancel the submission from the list of submitted Data Errata by clicking Remove. Then revise the PDF and resubmit it.

Once you submit your data errata, DPI reviews it. If the data errata letter is approved, you receive an email, and the status in the Data Errata Status column displays "Approved."

If DPI finds an error in the data errata, such as including personally identifiable information (PII), the letter is "returned." The submitter receives an email and the Data Errata Status updates to "Return."

• In this case, click Open to open the Data Errata form. Then, remove the PDF file, correct any errors, re-upload the file, and resubmit the data errata form to DPI.

NOTE: Should the need arise, DPI personnel can locate a particular data errata letter. This is beneficial when researching problems or for audit purposes.

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