WISEsecure

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WISEsecure Tasks for District Security Administrators (DSAs)

Table of Contents

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The District Security Administrator (DSA) Role

The District Security Administrator can either be the District or Choice Administrator (Superintendent) or an individual the District Administrator appoints.

The District Administrator (or the equivalent leader at the organization) is responsible for either acting as the District Security Administrator (DSA) or delegating that authority to another person. 

The District Security Administrator, or DSA, controls which district and school personnel have access and how much access each person has. The DSA should have detailed knowledge of school/district security, of data functions throughout the local education agency, and of DPI’s WISE applications. They are responsible for the agency's data privacy policies required under §118.125(2). Refer to the Student Data Privacy Resources page for more information.

DSA Tasks

In WISEsecure, DSAs can:

  • assign application administrators and user roles
  • designate with which email address domains users can sign into WISEhome,
  • review which applications each user can access, and
  • revoke application access for users who no longer need access or who leave an organization.

This page includes step-by-step instructions for DSAs to perform DSA-specific tasks in WISEsecure. For instructions on tasks that application administrators might also complete (assign or remove roles, review access requests), refer to the Assign Access to WISEhome Applications webpage.

Other resources:

Request the DSA Role

DSAs can access every feature in WISEsecure. To request the DSA role for yourself or to delegate someone else as the DSA at your organization:

Steps (beginning 9/1/26)
  1. Log in to WISEhome.
  2. Click Request Access.
  3. Click Request DSA Access.
  4. Fill out the form.
    • Select whether you are requesting access for yourself or to delegate someone else as the DSA.
    • If you need to change your selection and the other option has disappeared, refresh the page.
  5. Click Submit Request.
  6. You receive a confirmation email of your request. DPI is notified of your request.
  7. DPI rejects or approves your request.
  8. You receive an email notification of the rejection (with instructions) or approval of your request.
    • If you requested a delegate DSA, that person does not receive the notification. You choose how to communicate with your delegate.
  9. The next time you (or your delegate DSA) log(s) in to WISEhome, open WISEsecure.
  10. In WISEsecure, fill out the attestation confirming you have completed data privacy training and will comply with data privacy policies.
    • If you do not find the attestation, open WISEhome and click My Profile to check whether you logged in with the same email address as when you requested access.
  11. After filling out the attestation, you have access to DSA functionality.

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Assign Application Administrators

If desired, the DSA can delegate role assignments and removals to an Application Administrator. Application Administrator roles are app-specific and optional. Depending on the district or school's workflows, it may be helpful to assign an Application Administrator to some apps and not others. WISEsecure allows for flexibility.

Video

Running time: 4 min. 51 sec.

Steps
  1. Go to the Manage Security screen in WISEsecure.
  2. Click the link for the application you want to assign an administrator for to open the user role assignments page for that application.
screenshot of the Manage Security screen in WISEsecure.
  1. On the user role assignments screen, you'll see a list of users and their roles for the application. To add an application administrator, click Assign/View App Admin.
screenshot of the "add application admin" button on the user role assignments screen
  1. On the Assign/View App Admin screen, you can see a list of users designated as administrators for the application. On this list, you can remove an application administrator by clicking Remove. To add a new administrator, click Add Application Admin.
screenshot of the "add application administrator" screen
  1. On the Add Application Administrator form, you can search for the user you want to assign as an administrator for by Email or by searching with their First and Last Names.
  2. When you've found the user, select the check box in the user's row, then select Add & Continue to assign them as an administrator but keep the form open, or Add & Close to assign them as an administrator and close the form.
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Designate Approved Sign-in Email Domains

Users can log into WISEhome with an email address in an approved email domain. The email domain is the part of an email address that comes after the @. For example, DPI employees have the email domain "@dpi.wi.gov." As a DSA, you specify with which email domains users can sign into WISEhome at your organization.

Steps
  1. Go to the Email Domain Restriction page in WISEsecure.
Screenshot of the Email Domain Restriction screen in WISEsecure.
  1. To add a new approved email domain, enter the domain in the Email Domain field, including the @ sign, and click Add.
  2. If there are email domains you no longer want to allow, click Remove next to the email domain to remove it from the approved list.

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Offboard Users

When a user leaves your organization or otherwise no longer needs access to WISEhome applications, you can quickly remove their user roles on the Offboard Users page.

Steps
  1. On the Offboard Users page, search for a user by Email, First Name, or Last Name.
Screenshot of the Offboard Users screen in WISEsecure.
  1. Select the user from the list of results, then click Review User Access to open the Offboard User (Remove Access) form.
Screenshot of Removing Access within Offboard users screen, WISEsecure.
  1. On the Offboard User (Remove Access) form, double-check to make sure you want to remove the user's access to all WISEhome applications. If so, click Revoke All Access.
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Troubleshoot DSA Access

If you are a DSA or delegate DSA but do not have access to DSA functionality in WISEsecure, first ensure that the Request the DSA Role steps are complete.

Then, follow the steps below.

Troubleshoot DSA Access

I am a DSA or delegate DSA, but I do not have access to DSA functionality in WISEsecure. What do I do?

Confirm the email address associated with your profile

  1. Open WISEhome.
  2. Click My Profile.
  3. Check the email address associated with this profile. It must be the same email address with which you requested DSA Access.
    • If you are a delegate DSA, ask the person who requested access for you what email address they submitted for you.

Confirm that you have completed the current DSA attestation

  1. Open WISEsecure.
  2. Notice whether the District Administrator Data Access Authorization screen displays.
    • If so, this indicates that the attestation has updated since the last time you completed it.
  3. Complete the attestation.