WISE Application User Roles

Application End Users

This page includes a list of applications and their available roles in the WISEsecure application. Each role also has a brief description of the application features the role allows a user to access.

Find user roles for the WISE applications in the table below.

District Security Administrators (DSAs) and Application Administrators

For complete instructions on how to assign application roles in WISEsecure, refer to either the "Assign User Roles" section of the WISEsecure Tasks for DSAs webpage or the Assign Application Access to Multiple Users at a Time webpage.

Click the links below to find User Roles for the following WISEsecure applications:

WISE Application Roles

WISE Application Roles and Descriptions
Application	Role	Description
Bilingual-Bicultural (BLBC)	District Admin	The District Admin role can add and edit BLBC records, agree to assurances, and submit data to DPI.
Bilingual-Bicultural (BLBC)	Fiscal Program Authorizer	User will typically be a non DPI Admin user that only needs access to specific Program Fiscal Report elements in the BLBC application.
CTE Incentive Grant	Admin	The district Admin role can add and edit student records, submit their student roster, and view the final verification report.
CTE Incentive Grant	View	The district View role can view student records and final verification report.
DPI State-Certified Credentials	Co-Op Admin	Able to perform all functions of the Teacher role for the State-Certified Co-Op Program, as well as agree to program assurances, assign teachers to portfolios, and run district-specific reports.
	Co-Op Teacher	Applies only to the State-Certified Co-Op Program. Able to add students to a Co-Op portfolio, enter their completion status and score, download completion certificates.
	Biliteracy Admin	Can perform all functions in the Seal of Biliteracy program: Add and edit student records, download completion certificates
	Global Scholar Admin	Can perform all functions in the Global Scholars program: Add and edit student records, download completion certificates.
Early College Credit Program	District Admin	District Admin
Early Read	Data Entry	User data entry role
Ed-Fi Credential	Edit	Access to the Vendor Subscription page.
	Vendor	Access to the Vendor page, including Profile, Credentials, and LEA Monitoring.
	Vendor Support	Access to the LEA Monitoring page.
	DHS Edit	WI Department of Health Services
PTP District Users	Director/Designee	Manages access to the IEP: Postsecondary Transition Plan by using WISEsecure to assign one of the IEP: PTP roles listed below to a user.
	District User	Enters student data and locks completed records.
	Super User	Enters student data, locks completed records, unlocks completed records, submits records for DPI review.
	Director of Special Education / Designee	Enters student data, locks completed records, unlocks completed records, deletes unlocked records, submits records for DPI review, transfers student records between schools, and matches WSNs to students.
Pupil Nondiscrimination	District Admin	Allows LEA Administrator to access Pupil Nondiscrimination Application.
Secure Access File Exchange (SAFE)	Admin	Manages access to SAFE by using WISEsecure to assign one of the SAFE roles listed below to a user.
	All Reports	View reports and files associated with all topics available in SAFE.
	Accountability Report cards	View and access associated files. Available for both public and private schools.
	ACT NCRC Workkeys	View and access associated files.
	High School Growth Preview Report	View and access associated files. Available for both public and private schools.
	Joint Federal Notification Packet	View and access associated files.
	Resource Inequity Data Tool	View and access associated files.
	Youth Risk Behavior Survey	View and access associated files. Available for both public and private schools.
SAFE - Staff	Inequitable Distribution of teachers Data	View and access associated files.
School Directory	Directory Update	School Directory Update role allows users to view and update all district and school data for a district.
School Directory	Narrative Data Entry	Enter or review the narrative statement for the front page of a school or district's report cards.
School Directory PI-1207	Directory Update	For private schools only, this role also grants access to the PI-1207 private school report.
SNACS	SNACS_Identity	Role so user can be assigned an identity.
Special Education Portal - Preschool Transition	Admin	Responsibility for the Special Education Portal Preschool Transition Application Administrator role. Manages access to the Special Education Portal Preschool Transition application by using WISEsecure to assign one of the Preschool Transition roles listed below to a user.
	LEA Admin	Views notifications and referrals received from the Birth to 3 Program, completes Indicator 12 reporting, enters contacts to receive LEA notification and referral email alerts.
	LEA User	Views notifications and referrals received from the Birth to 3 Program, completes Indicator 12 reporting.
Special Education Portal - Cyclical Indicators	Admin	Manages access to the Special Education Portal cyclical/as needed applications (Procedural Compliance Self-Assessment, Indicator 11 Timely Initial Evaluations, Indicator 8 Parent Survey, Disproportionality: Procedural Compliance Self-Assessment) by using WISEsecure to assign one roles listed below to a user.
	Read Only	View records only.
	District User	Enters and locks data for a cyclical/as needed application.
	Super User	Enters, locks, and submits data for a cyclical/as needed application: Note: This role is not available for all cyclical/as needed applications.
	Director / Designee	Enters student data, locks completed records, unlocks completed records, submits records for DPI review.
Special Education Portal - Early Childhood	Admin	Manages access to the Special Education Portal Early Childhood applications (Indicator 7 Child Outcomes) by using WISEsecure to assign roles listed below to a user.
	Read Only	View records only.
	District User	User can provide student information and complete basic functions of application.
	Director / Designee	Director has access to all District Functions and can Submit to DPI on LEA's behalf.
Special Education Portal - Fiscal	Director/Designee or District User	Director/Designee or District User.
Special Education Portal - Fiscal	Read Only	User has read-only access.
Tuition Waiver	District Administrator	District Administrator
Wisconsin Improvement Program (WIP)	Developer	Application Developer
Wisconsin Improvement Program (WIP)	Data Entry	Allows creating and managing WIP internships opportunities.
WISEdata Finance	Agency	Users with this role can access WISEdata Finance to verify financial data pushed from the LEAs finance vendor and view validations and addenda.
WiSFiP	Finance Data Administrator Role	This user role is responsible for the: aid certification module, annual report module, budget report module, debt schedules module, referenda modules, school level reporting modules, and the tax levy module. This role does not access any personally identifiable information (PII) for students. The person who is the Finance Data Administrator can be the same person as the Student Data Administrator, or a separate person can have each role.
WiSFiP	Finance Data Auditor	Allows district finance data auditor access to appropriate WiSFiP modules.
WISEadmin Portal	Agency	Application user role allows access to the WISEadmin Snapshot Calendar, WISEdata Agency Contacts, Data Errata features.
	District Admin	Application user role allows access to all WISEadmin functionality: Administrator Acknowledgment, view and acknowledge Cyber Security Incidents, submit Data Errata, submit District Library Plan, view Snapshot Calendar, and access to update/change WISEdata Agency Contacts.
	Tech Coordinator	Application user role allows user to view and acknowledge Cyber Security Incidents.
WISEdash for Districts	Admin	Manages access to WISEdash by using WISEsecure to assign one of the WISEdash roles listed below to a user.
	Student Detail Analyst	The Student Detail Analyst role can view all summary dashboards, drill into the student list/student profile, utilize student search to access student profile. Not able to view Homeless Status information, Migrant Status Information, or Economic Indicators (Economic Disadv Status filter or Econ Disadv Code and Description on the Student Profile). Not able to view FAFSA data.
	Economic Indicator Analyst	The Economic Indicator Analyst can view all summary dashboards, drill into the student list/student profile, utilize student search to access student profile, view Homeless Status information, view Migrant Status Information, view the Economic Disadv Status filter, view the Econ Disadv Code and Econ Disadv Description on the Student Profile. Not able to view FAFSA data.
	Detail FAFSA Access	The Detail FAFSA role can view all summary dashboards, drill into the student list/student profile, utilize student search to access student profile. Able to view FAFSA data. Not able to view Homeless Status information, Migrant Status Information, or Economic Indicators (Economic Disadv Status filter or Econ Disadv Code and Description on the Student Profile).
	Economic FAFSA Access	The Economic FAFSA role can view all summary dashboards, drill into the student list/student profile, utilize student search to access student profile, view Homeless Status information, view Migrant Status Information, view the Economic Disadv Status filter, view the Econ Disadv Code and Econ Disadv Description on the Student Profile. View FAFSA data.
	Summary Analyst	The Summary Analyst role can view all summary dashboards. Not able to drill into the student list/student profile or utilize student search to access student profile. Not able to view the Homeless Status, Migrant Status, or Economic Disadv Status filter. Not able to view FAFSA data.
	Snapshot Prep Role	This role has access to the WISEdash Snapshot dashboards only. Such access allows users to work with any snapshot dashboard in reconciling data and further allows users to drill into each dashboard and see student detail data. This access also includes access to economic data both at the summary and detail levels.
WISEdata Portal	Agency	Application user has access to all WISEdata Portal data, including the ability to acknowledge alerts, errors, and warnings, and update agency contacts. Primary and Secondary Contacts are typically granted this user role.
WISEdata Portal	Agency Read	Application user has view-only access to WISEdata Portal data. No changes can be made.
WISEgrants	WISEgrants Administrator	A WISEgrants Administrator has edit access rights to all of an agency’s grant applications and claims by default. They also have the ability to manage all access rights for WISEgrants Users and add or remove the Authorizations privilege for themselves or other WISEgrants Administrators. There is no limit how many WISEgrants Administrators can be assigned.
WISEgrants	WISEgrants User	A WISEgrants User has “edit” or “view only” access to an agency’s grant applications only as assigned by an agency’s WISEgrants Administrator in WISEgrants. This role starts out as a blank slate to allow it to be fully customizable. After the role is assigned in WISEsecure, an additional step must be completed by a local WISEgrants Administrator within WISEgrants to activate access to the grants and features needed for the specific user.
WISEid	Admin	District agency user role includes the highest level of district WISEid functionality (view, upload, and report access). Ability to update agency contacts, process Change Requests, and update WISEsecure Role.
	Data Entry	Data Entry is a district user role with many of the same access abilities as WISEid Agency Admin role. This role CAN update agency contacts and process Change Requests. However, this role doesn't allow edits to WISEsecure Role field which can be used in WISEsecure to grant users permissions to DPI applications.
	Support	Support is a district role that does the same as the WISEid Agency Data Entry role except can't edit Agency Contacts and can't edit person records (only create).
	View	View application user has view-only access to WISEid data. No changes can be made.
WISEstaff	Admin	The WISEstaff Admin is a district agency user role that includes the highest level of WISEstaff functionality (view, upload, and report access). Includes ability to complete update agency contacts, and complete WISEstaff Preliminary and Final Certifications. NOTE: Most district staff who submit WISEstaff data should also have access to the WISEid Admin role.
	Data Entry	Data Entry is a district agency user role that has all same functions of the WISEstaff district agency Admin role at this time. This role can also update agency contacts.
	Support	WISEstaff Support is a district agency user role that only allows updating existing staff Assignments and Contract and creating Entity ID Change Requests. Also includes access to the reports.
	View	View is a district agency user role with view-only access to WISEstaff data and reports.