Entity ID

Entity ID: WISEid/WISEstaff (Individual Staff Record)

The Entity ID is the DPI-assigned Educator File Identification Number.

Entity IDs are auto-generated as soon as an individual applies for their license.

Therefore, if a staff member does not have an Entity ID, they have not yet or not correctly applied for their license.

In the WISEid Person Upload File, an Entity ID is:

Required for staff with assignments that require a license.
Optional for staff who do not require a license for their assignment.
- This includes a staff person who has an Entity ID from previously holding an assignment that requires a license, even if their current assignment does not require a license.
Not required for students.

If this field is populated AND the WISEid field is populated, it will be used to generate an informational message if the Educator's Entity ID is not correctly associated with the given WISEid record.

Uses

Entity IDs may be used in the WISEid matching process, as well as in the annual WISEstaff audit. This data element is part of a staff member's WISEid record or Individual Staff Record. All WISEid data elements are also considered school level demographic data elements for a student record.

FAQs, Details, and Points to Note

Encourage staff to apply for their licenses so that they can get an Entity ID.
- Persons without an Entity result in an automatic ‘fail’ for the annual staff preliminary audit. 'Failing' the preliminary audit can greatly impact LEAs, because preliminary audit results will not show if their staff have the correct license or not. Subsequently, a lack of information on the preliminary audit results can hinder LEAs from submitting accurate data for the final audit. Results of the annual certification are published in the DPI Public Staff Reports portal.
If you have questions about the WISEstaff annual staff audit, please visit the WISE Events Calendar page and search for the WISEstaff Weekly User Group.