WISE Data Elements

The Academic Subject data element records the academic subjects that are part of a district's graduation plan, such as Math and English.

Achievement Category refers to the category of certificate or diploma earned by a student.

The Actual Discipline Length data element indicates the actual length of a student's disciplinary assignment, as measured in school days.

The School Directory collects up to three unique types of addresses: a physical address, mailing address, and shipping address.

The affiliation data element asking if a private school is religious based or not religious based.

Agency is the valid DPI-assigned LEA number of the education agency.

Agency Name states the full name of the local education agency (LEA) entering data into School Directory Management Portal application.

The Ancestry/Ethnic Origins data element describes racial or ethnic subgroups that a student belongs to.

School Directory Management Portal allows districts, independent charter schools, private schools, and other local education agencies (LEAs) to update the DPI database.

Area Code indicates the staff member's general area of assignment, their related work subject, and tasks.

The Wisconsin Interscholastic Athletic Association (WIAA) is the regulatory agency for all high school sports in Wisconsin.

Attempt Status Descriptor indicates whether a student has been enrolled in a section for the minimum amount of time to receive an outcome.

Attendance is contact between a student and a teacher during which district-supervised PK-12 educational services are provided.Contact can be either indicated by physical presence in a school building, or virtual presence, whether synchronous or asynchronous, as defined by school district policy.

Attendance policies are set by the school district, and the schools in the district must adhere to these attendance policies. 

This data element records whether a student faces a barrier to accessing the Internet in their primary residence.

The Behavior data element provides a list of behaviors. One of these must be selected to describe the action done by the student who caused the school discipline incident.

Behavior Detailed Description data element is required to explain the reason why there was not an expulsion for a student bringing a firearm to school.

Bilingual Program refers to whether or not the staff member teaches in a state or locally-funded bilingual education program. 

Birth city is primarily used to assist with identification and student matching. Place of birth is typically provided on the birth certificate.

Birth country is primarily used to assist with identification and student matching. Place of birth is typically provided on the birth certificate. State codes are two character postal codes.

Birth county is primarily used to assist with identification and student matching. Place of birth is typically provided on the birth certificate. 

Birth date is the date the student was born, including day, month, and year. Month, day, and year of birth shall be submitted using the MM/DD/YYYY format. Date of birth is provided on the birth certificate or on a State ID, such as a driver's license, if applicable.

Birth city, county, state, and country are optional and primarily used to assist with identification and student matching. Place of birth is typically provided on the birth certificate.

Birth state is primarily used to assist with identification and student matching. Place of birth is typically provided on the birth certificate. State codes are two character postal codes. 

Certificated Programs Status Type indicates a student's progress toward earning a certificate within the Certified Career Education programs. It's submitted as part of the WI DPI Student CTE Program Association.

This data element indicates that a student attends a private school participating in the Milwaukee, Racine, or Wisconsin Parental Choice Program and if the student has met the qualifications for MPCP, RPCP, or WPCP. If a school chooses to report all students, then the non-voucher students should be reported as No. 

This data element records whether passing a civics exam is a requirement for high school graduation in the submitting district.

This data element is submitted at the district level.

The purpose of this page is to provide definitions and details for various local education agency types. 

Name defines the portion of a typical daily session in which students receive instruction in a specified subject (e.g., morning, sixth period, block period, or AB schedules). Class Periods represent&n

Classroom Identification Code defines a unique number or alphanumeric code assigned to a room by a school, school system, state, or other agency or entity for classes that occur in-person

Classroom Position Descriptor defines the type of position the staff member holds in a specific class/section. The values listed below must apply to the teacher's role in the classroom.

Cluster Title is the career cluster for the CTE concentrator career pathway.

It is submitted with CTE program information for CTE concentrators in 11th and/or 12th grade in association with a career pathway (IAC code).

This data element records the total number of hours of community service required for a student to graduate from high school in the submitting district.

Consent to Evaluation Received Date: The date upon which the LEA receives parental consent, the signed consent to evaluate form, is the day that starts the 60-day timeline, as per

DPI requires contact information, including phone number (and extension if possible), fax number, email address, and the web address (i.e., the URL) for LEAs.

Contract Days is the number of days a staff member is contracted by an agency to work. The format is three digits with padded leading zeros accepted but not required.

When reporting Contract Fringe Benefits, include the total of all items under Object Code 200 Employee Benefits in the

Contract Salary is the total amount of money specifically cited in the regular contract between the staff member and the hiring LEA or stipulated to be paid to the employee before deductions.

The Cooperative Educational Service Agency (CESA) to which the school or school district belongs. There are 12 CESAs throughout Wisconsin.

Coordinated Early Intervening Services (CEIS) are intended for students who have not been identified as students with disabilities under IDEA and who do not yet have an IEP but who are determined to need additional academic and behavioral supports to succeed in general education. Coordinated Early Intervening Services may be used for students in kindergarten through grade 12, with a particular emphasis on students in kindergarten through grade three.

In an effort to simplify the process of data collection for district personn

In an effort to simplify the process of data collection

Count Date Status indicates whether a student is eligible to be included in Public Enrollment counts for the Third Friday of September count date and/or the October 1 child count.

Count Date Inclusion denotes whether a student is enrolled and receiving services to be eligible for credit on the count date. 

Count Date Inclusion denotes whether a student is enrolled and receiving services to be eligible for credit on the count date. 

The Wisconsin county in which the school or district is located.

As of the 2025-26 school year, the data element Course Level Characteristic Descriptor describes the nature and difficulty of a course. This helps replace the attribute "rigor level."

For Xello Users Only: In an effort to help integrate the Course Planner tool from the 

Courses refer to the classes students take throughout their school day.

Credential Type refers to the kind of completion certificate the student attained after completing high school. Districts/schools submitting student data through WISEdata must select one, and only one, high school completion credential type for each student who completed high school. Credential/Diploma type is expected only for students who complete high school.

The Credits data element records the number of credits required in a specific academic subject for a student to graduate.

A student is identified as a concentrator if they completed at least two CTE courses in a single career pathway throughout high school. Concentrator details for this student should be submitted in grades 11 and 12. 

The CTE Department (Program Areas Type) represents represents one of the six Career and Technical Education departments. Each CTE course needs to be identified with the appropriate CTE Department.

A student is a Career and Technical Education (CTE) participant if the student was enrolled in one or more CTE courses in the reporting year and completed (passed) at least one CTE course. A CTE Participant flag will display on the student's

This data element shows whether the district or school is currently open (i.e., 'Open' meaning the school is actively running and conducting business for the school year.

The student's date of birth. See Birth Date.

Date of Board Approval data element refers to the date on which a public school/district school board approved the District Library Plan.

This date is provided from a calendar drop-down in WISEadmin Portal.

Reporting Disability is indicated in the pupil’s individualized education program (IEP) or individualized service plan (ISP). Only one reporting (primary) disability can be submitted to WISEdata. The reporting disability is the disability category that most adversely affects educational performance.

This is a unique identifier of a Discipline Action. The Discipline Action ID is auto-generated and assigned by Ed-Fi.

The Discipline Action Identifier data element is a locally-assigned unique identifier (within the school or school district) to identify a discipline action.

The Discipline Date is the date on which the discipline action started.

The Discipline Descriptor (Action) data element is a code-based descriptor.

This is a unique identifier of the Discipline Incident.

The Discipline Incident Identifier is a locally-assigned unique identifier (within the school or school district) to identify each specific incident or occurrence.

This element is a reference to the related Discipline Incident endpoint, including information such as the

The Discipline Length data element refers to the number of school days during which a student is removed for a school term, incident, and disciplinary action.

This element is a reference to the

This element is a reference to the related student's unique student identification code, namely to the student's

For WISEdata collection purposes, the data element District (also known as Submitting District) is the code for the agency submitting the WISEdata record.

This code is generally the code for a school district under ch. 119 or ch.120, Wis. Stats. It may also be the code for a non-district charter school (under s. 118.40(2r) , Wis. Stats.), the WI Department of Corrections (DOC), or the WI Department of Health Services (DHS). 

Your district is responsible for submitting WISEdata records for students who receive their primary PK-12 educational services either:

District Library Media Specialist is actually three distinct data elements in WISEadmin Portal within the District Library Plan; however, they work together.

District Library Plan Link data element refers to the URL for the webpage that displays a school/district District Library Plan.

Resident District is based on where the student typically sleeps at night. This may be at home, in an institution, or in any other facility.

An exception exists for students with disabilities who, for EDUCATIONAL purposes, are placed by a school district in a residential facility located outside the school district (e.g., WSD and WCBVI). Although these students may sleep at the residential facility, the "Resident District /Public Agency of Responsibility" is the school district that placed the child in the facility.

On School Directory Public Portal, this data element describes the educational programs that a public school district participates in.

The Accountable District value is not one you will enter in your SIS; it is a DPI-calculated value based on the school submitted as

Dual enrollment includes a variety of programs through which high school students are enrolled simultaneously in both high school and college to

The Early Reinstatement Conditions data element applies following an expulsion, but only if the student had early reinstatement conditions for returning to school p

An economically disadvantaged student is one who is

An Identifying ID number for education organization resource, i.e., the Local Education Agency ID.

Educational Environment reflects the extent to which students with disabilities attend educational programs with their peers without disabilities.

Educational Service is a statement provided on the School Directory Management Portal that allows public schools to select whether or not they provide PK services.

Exit or entry dates are entered by an LEA for an enrollment record. These dates reflect when a student receives educational services from that LEA during a period of continuous enrollment.

Eligibility Determination Date: This is the date (month, day, and year) when the determination of whether or not a disability category and need for specially designed instruc

Eligibility Evaluation Type (Initial):

This email address is connected to each unique combination of a WISEid, Local Person ID, and Local Person ID Key Type per agency.

English language proficiency classifications are defined in PI 13.08 Wis. Admin Code. Students with English language proficiency classifications (ELP code) of 1-5 are considered Limited English Proficient (LEP). Students with limited English proficiency are also English Learners (EL) or English Language Learners (ELL).

The data element English Language Proficiency, or ELP (referred to as Limited English Proficiency or LEP in legislation) is required for all public school students and Choice students participating in Title III programming.  

The school enrollment date is the date a student initially receives educational services from a school during a period of continuous enrollment at a school. An exit date is the date a student withdraws or exits a school and no longer receives services.

A separate set of enrollment/exit dates is required for each continuous period of enrollment at any given school.

Enrollment Type describes how a student is enrolled at a school, whether as a primary or non-primary enrollment. Students receiving services at a school are either receiving primary educational services, are parent-placed private students, are enrolled in coursework at a non-primary school, or are receiving PK services.

An LEA should only submit one enrollment type for each student.

In an effort to simplify the process of data collection for district personnel responsible for the PI

The Entity ID is the DPI-assigned Educator File Identification Number. Entity IDs are auto-generated as soon as an individual applies for their license.

Evaluation Complete Indicator: This is a ‘True’ or ‘False’ value entered into your SIS or Special Ed Web Portal.

Evaluation Delay Reason: Parental consent is required before any LEA member can assess or otherwise work with a student towards the goal of determining eligibility for special educa

Evaluation Late Reason: Parental consent is required before any LEA member can assess or otherwise work with a student towards the goal of determining eligibility for special ed

Exit type describes the circumstances under which the student exited from a school. Exit type is required any time there is an exit date. Requirements that apply to districts also apply to non-district charter schools. The following table provides information about the exit types available.

Here is a list of Exit Types. For more information about when to use each type, see the Notes section below.

When Exit Type=ETC and an inter-district transfer was expected (i.e., the expected transfer district is not the submitting district), then WISEdata requires the expected transfer district to respond to the question "Did the student move to your district on or before the count date?" See response options and codes below and then enter the information in the WISEdata Portal application. Enter the requested expected transfer response with the appropriate answer. If you have proof of the transfer, enter Yes. If not, or the student will not enroll at your school, enter a response of No.

To indicate your response, please log in to WISEdata Portal and follow these steps:

When Exit Type=ETC and an inter-district transfer was expected (i.e., the expected transfer district is not the submitting district), then WISEdata requires the school/district anticipating and/or receiving the incoming student to be entered in the field for Expected Transfer School/District.

Names the school/district responsible for providing Free Appropriate Public Education (FAPE) for students receiving special education services. FAPE responsible school fields are required for data submission and should always be completed.

The school/district identified as FAPE responsible will be held accountable for student outcomes and WISEdata reporting. Along with this value, other data element values are also expected:

Final Salary Code is a Yes or No (Y or N) value that reflects the status of the staff member's final salary as reported by the agency. Leave Final Salary Code blank when the field does not apply to a spe

First Day of School (FDS) and Last Day of School (LDS) refer to the school calendar dates (Month / Day / Year) that indicate the beginning and end of a school year.

The Student School Food Service Program Association Begin Date refers to the month, day, and year on which the student first began receiving food services, or the beginning of the student's enrollment period for the school year being reported. The Student School Food Service Program Association End Date refers to the month, day, and year on which the student exited the food service program or stopped receiving services for the school year being reported.

Submit both dates in mm/dd/yyyy format.

For more information on Student School Food Service Program Associations, refer to the Student School Food Service Program Association data element page.

Food service eligibility is an indicator of whether or not a student receives full-priced, reduced-priced, or free lunch under the National School Lunch Program (NSLP) or has an unknown eligibility status.

FTE is a number that reflects the amount of work a staff member will complete at a particular agency in a school year.

In an effort to simplify the process of data collection for district personnel responsib

Sex Type in WISEdata, known as Gender in WISEid and WISEdash, submitted as Male, Female, or Non-Binary.

Prior to the 22-23 school year, Non-Binary was not a reporting option.

Grade level is the level of study in an educational system by a student.Grade levels are defined by Wis. Stat. §115.01(2).

Grade Type clarifies which period of time or for what purpose a grade was given, such as Exam, Final Grade, or Progress Report. WISEdata will only be collecting a Grade Type of Final.

On School Directory Public Portal and within the School Directory Management Portal, this data element describes which grades the school or district provides education services for.

Month, day, and year of the first day and the last day of the grading period. These dates should belong to the school year for which the data is submitted. These are required fields. 

Grading Period Descriptor defines the name of the grading period during the school year in which the grade is offered (e.g., First Six Weeks, 1st semester).

The unique identifier of the resource assigned to a school by the State Education Agency (SEA).

The total days available for educational instruction during the grading period, such as 180. This is always an integer.

This data element records the type of graduation plan a district is submitting. All districts should submit Standard for this field.

The Highest Degree value reflects the code that corresponds to the highest level of education the staff member has attained.

Homeless Primary Nighttime Residence Type denotes the kind of impermanent housing or lack of housing where the homeless student stays at night. This value is a required field for homeless children and youth as individuals who lack a fixed, regular, and adequate nighttime residence. For more on the definition of homeless status and further details, see the student Homeless Program Association page. 

Homeless status is an indication of whether a student is homeless.

Homeless students lack a fixed, regular, and adequate nighttime residence and include students who:

Homeless Unaccompanied Youth states whether or not homeless children or youth are in physical custody of a parent or legal guardian. This value is a required field for homeless children and youth as individuals who lack a fixed, regular, and adequate nighttime residence. For more on the definition of homeless status and further details, see the student Homeless Program Association page. 

Homeroom designates which class, if any, is the student's homeroom. Submitting this data element is optional.

Districts create career pathways through the Perkins grant and Regional Career Pathway work. IAC codes represent a career pathway title.

IDEA Eligibility is an indicator that the student is eligible to receive special education services under the Individuals with Disabilities Education Act (IDEA).

IDEA Eligibility: An "IDEA-Eligible" student must meet ALL of the following requirements:

IDEA Indicator: Upon completion of the initial special education evaluation, the student either will or will not be determined eligible to receive special education services under the Indivi

IDEA Indicator (Part B): Use the code value “B” to indicate if the initial special education evaluation was completed under IDEA Part B.

The IEP Begin Date is the implementation date as documented on the notice of placement of the most recent IEP (Forms P1 or P2).

The IEP End Date is the end date of services listed in the most recent IEP’s program summary (Model I-4), usually one calendar year from the IEP Begin Date, for example, 9/5/18 to 9/4/19. Note - This should not be filled by the SIS/ user. This should come from the form.

The IEP Begin Date must be in the school year of the sSEPA record or the immediately previous school year. The IEP End Date must be in the school year of the sSEPA record or the next school year. The IEP/ISP begin and end dates must be entered when a sSEPA is submitted.

Immigrant (Title III) is an indication of whether or not a student qualifies as an immigrant under

Implementation Year To and Implementation Year From are two distinct data elements in WISEadmin Portal within the District Library Plan; however, they work together.

NEW for the 2025-26 School Year and Onwards: RCC data elements

NEW for the 2025-26 School Year and Onwards: RCC data elements

The Incident Date is the date the incident resulting in removal occurred.

Industry Recognized Credentials (IRC) are certifications, credentials, or licenses that are vetted by emp

This data element records whether a student has access to the Internet in their primary residence.

This data element records what type of Internet service is used in the student’s primary residence, such as wired Internet, cellular Internet, satellite Internet,

This data element records the reliability of a student's Internet access in their primary residence.

The kindergarten schedule tile within the School Directory Management Portal application asks public, private, and independent charter schools to select the following kindergarten schedule options wh

The Language Instruction Assessment Year data element is the year that the student took the assessment that determines the student's current English language proficiency code. Enter the numeric year that the assessment was administered, such as 2019.

In most cases, a student's English language proficiency code should be based on the prior year's assessment, unless the student is a newly-identified English language learner and no prior year assessment exists.

The Language Instruction Begin Date refers to the month, day, and year on which the student first began receiving language instruction services. The Language Instruction End Date refers to the month, day, and year on which the student exited the language instruction program or stopped receiving services for the school year being reported. Generally, the begin and end dates will match the begin and end dates of the student's enrollment.

Submit both dates in mm/dd/yyyy format.

English language learners who are now proficient (EL code 6) are monitored for two years on content achievement. The Language Instruction Monitoring Year data element describes whether a student is in their first or second year of monitoring. This data element should not be submitted for English language learners with proficiency codes 1-5, students who were never English language learners (EL code 7), or students who have completed two years of monitoring.

The Language Instruction Primary Service data element is a True/False indicator that describes which of the language instruction services a student receives is the primary service. Submit only one service as the student's primary language instruction service. For more information on submitting language instruction services, refer to the Language Instruction Services data element page.

Federal and State laws require schools to provide language instruction educational programs (LIEP) to English learners. The language instruction services (LIS) data element describes which language program or language services an English learner is receiving.

Language instruction services (LIS) data element is different than Language of Instruction. Refer to the Language of Instruction: Info, Help and FAQ webpage for more details. 

Language of Instruction data element is a roster indicator. LEAs should send the primary language in which instruction is delivered for this data element.

If an instruction language descriptor is not provided, DPI assumes the language of the course is English.

USES: It will allow DPI teams to correlate student academic performance data with education program models and academic subjects taught in English versus languages other than English (LOTE). It will also help DPI identify cohorts of educators for professional learning and growth related to this work.

The Last Evaluation Date is the date of the last special education evaluation (Form ER-1), or, if the parents and districts agree to waive the re-evaluation, then it would be the date of the notice of agreement that a three-year re-evaluation is not needed(Form RE-3).

The LEA Assignment Code, or local assignment code/id field is an optional, unique field used by an agency for verification purposes to make sure the correct local staff record is linke

A LEA Assignment Title, or local assignment title, is a required field an agency uses to include the staff member's assignment title as it's known at that particular location. DPI use

The LEA Use (or Local Use) field is an optional free text field (up to 50 characters).

Deprecated, as of the 2024-25 school year. Information below hold historical value.

Legal Name is the entity name associated with the federal employer identification number (FEIN) on fil

Letter Grade Earned is the final or interim (grading period) indicator of a student's performance in a class as submitted by the instructor.

Link to Board Meeting refers to the URL containing the School Board meeting minutes during which a school board approved a District Library Plan.

A Local Contract ID (or LEA Contract ID) is a unique, optional field (max 50 characters) used by an agency for verification purposes to make sure DPI uses the correct local staff contract

Local Course Code defines the LEA-assigned local code that identifies the organization of subject matter and related learning experiences provided for the instruction of students.

Local Course Title defines the descriptive name given to a course of study offered in the school, if different from the SCED (School Codes for the Exchange of Data) Course Title.

In the School Directory application, a unique identification number assigned to the district or school by the Department of Public Instruction (DPI).

Local Person ID is a unique field used by an agency to cross-reference and join a local system’s person ID to the state system’s WISEid. This is a required field.

Assigning a Local Person ID to a student or staff allows a district to "claim" or link the district to that person. This is essential because the person's unique WISEid record is shared among any district associated with that staff or student; therefore, in order to send data for a particular person from your district, you need to assign a Local Person ID. If you don't populate the Local Person ID field, those person records are not pulled during a student or staff download file.

Local Person ID Type defines whether the ID is for a staff or student. 

If a person is both a student and a staff member at an agency, there would be a row for each with one set to Student and the other to Staff.

Local Person ID Type is associated with the student or staff member's Local Person ID. 

Local Years of Experience in this agency (LEA) are the years employed by an educational agency down to the half-year mark.

The type of locale where a school or school district is located as defined by the National Center for Education Statistics (NCES).

Long-Term Substitute refers to whether or not the assignment is performed by a long-term substitute.

These values are set based on the parameters given from each of the schools within your district. This is done within the Public Schools tile by selecting the specific schools from the listing.

This is the final school year for a student's inclusion in a School Performance Report (SPR) and other statistics, i.e., the student is 20 before the beginning of the current school year and turns 21 prior to 6/30, DPI's

Medium of Instruction Type defines the media through which teachers provide instruction to students and how students and teachers communicate about instructional matters, for example, technology-based instr

Migrant Status is an indication of whether or not a student is a migrant student. Migrant Status is certified by the Department of Public Instruction (DPI).

This data element records the reason for any required credits in a graduation plan that are not linked to a specific academic subject, if any.

Modified Term for Firearms identifies if the duration of the expulsion has been modified from the federally-required one year of expulsion for a firearms incident.

MONTHS IN SCHOOL

Multiple birth status indicates whether a student was born as part of a multiple birth, such as twins or triplets. This data element should be submitted as True or False.

Native Language is the language or dialect first learned by an individual or first used by the Parent/Guardian with a child. This term is often referred to as primary language.

Next Year Grade Level Descriptor describes the grade that the student will enter at the next school in which they enroll. Use this data element on the Student School Association to accurately indicate the student's grade level for the next term. Next Year Grade Level Descriptor is required any time there is an exit date and exit type. Requirements that apply to districts also apply to non-district charter schools.

This data element records the number of health education credits required in a district's submitted graduation plan that are taken in grades 7 or 8. This data element is

The nonprofit status data element asks if a private school is for profit or not for profit.

Numeric Grade Earned is the final or interim (grading period) numeric indicator of a student's performance in a class as submitted by the instructor.

This data element is a filter on School Directory Public Portal. It shows the type of education organization the agency is classified as.

NEW for the 2025-26 School Year and Onwards: RCC data elements

NEW for the 2025-26 School Year and Onward: RCC data elements

NEW for the 2025-26 School Year and Onwards: RCC data elements

The ACCESS for ELLs Overall Composite Proficiency Level Score is a calculated field in WISEdata and is also known as the Overall Composite Profi

Parent in Military is a student characteristic indicating the student has a parent or guardian who is a member of the armed forces on active duty, serves full-time National Guard duty, or is a traditional member of the National Guard or Reserve.  *See the Points to Note section for expanded definitions of terms referenced in the questions. 

This data element stores information in WISEdata about a student's parent or guardian.

This data element consists of four fields: parent first name, parent last name, parent middle name, and suffix.

Parentally-Placed Private (PPP) indicates a student placed by a parent or guardian in a private school, who receives special education or related services from a public school/district (the submitting district) that meets

In an effort to simplify the process of data collection for district personnel

Performance Base Conversion Type describes the assessment of the student's performance, such as pass, fail, or incomplete.

Position Code denotes the corresponding position of the staff member for his or her job assignment.

This data element records whether the student's primary learning device is shared or not shared with another individual.

This data element records what type of digital device the student uses as their primary learning device to complete learning activities away from school.

This data element records the provider of the student’s primary learning device.

An identifier indicating whether or not the school submitting the student record to WISEdata is providing the primary educational services for the student OR providing Special Education Services included in an IEP or ISP fo

Programs are collected with a specific code set on WISEdata Portal, displayed either on the School Roster Details screen or on a Specific Student Details screen.

Programs are collected with a specific code set on WISEdata Portal, displayed either on the School Roster Details screen or on a Specific Stu

In an effort to simplify the pr

WISEdash, EDFacts reporting, SDPR, and report cards categorize and, in some areas, compare performance across different racial/ethnic groups: Hispanic students, American Indian or Alaska Native, Asian, Pacific Islander, Black, and White (not Hispanic) students.

NEW for the 2025-26 School Year and Onwards: RCC data elements

Count Date Status denotes whether a student is enrolled and receiving services to be eligible for inclusion in the count date. 

Third Friday of September: For the Third Friday of September Count, the student must be enrolled in the school and receiving services to be included. Each student for whom the count date occurs on or between the entry date and the exit withdraw date shall be identified as one of: Present - Receiving Services, Absent - Receiving Services, or Not Receiving Services. This element must NOT be sent for enrollment periods that do not include the count date. Leave the field blank.

Repeat Grade Indicator is a Yes/No value located on a student's enrollment record in WISEdata Portal, indicating whether or not the student has been promoted to the next grade level, or will be repeating the previous grade level.

Choice schools should have a current selection identified (i.e., opt-in or opt-out ) regarding the Private School - All Students Report Card. This selection is submitted via a form.

In an effort to simplify the process of data collection for district personnel res

In an effort to simplify the process of data collection for district personnel

The Schedule data element indicates if a private school is:

Whether a school can be displayed on the School Directory map.

School Board-Approved Alternative Educational Program refers to whether or not the assignment is part of an approved alternative education program.

School Category/Program is a filter on School Directory Public Portal. It allows search results to be refined by a school's category and/or the programs it offers.

See Enrollment and Exit Date for up-to-date information.

If you need further assistance, please submit a Help Ticket.
To provide feedback, fill out the Submit Feedback form.

Return to WISE Data Elements main listing page

School ID is an identifier assigned to a school by the State Education Agency (SEA).

School in Resident District is the school the student would attend in his or her resident district.

See the

A reference to the related School resource, including information such as the identifier assigned to a school by the State Education Agency (SEA).

The School Status data element indicates if a private school is open or closed for the current school year.

This data element provides descriptions for the available types of schools: elementary, combined elementary and secondary, middle, junior high, or high school.

NEW for the 2025-26 School Year and Onward: Shortened School Day data elements

School Year refers to the current school year using a four-digit year in CCYY format. For example, 2025.

A student with Section 504 status is any student who has a physical or mental impairment covered under Section 504 of the Rehabilitation Act. 

Sequence of Course is the order number when a course section is part of a sequence of multiple course parts. If the course has only one part, the value of this Section should be 1. This sequence number is always required.

Sections represent a setting in which organized instruction of course content is provided, in person or otherwise, to one or more students for a given period of time. A course offering may be offered to more than one section. This is collected at the school level.

 USES: This data element ensures the accurate tracking of a class section and its coordinating curriculum.

Serious Bodily Injury (as per 18 USC Section 1365 (3)(h)) describes the result of a discipline incident that involves:

Begin Date and End Date are collected to define the specific time span of the term. These dates should belong to the school year for which the data is submitted. These are required fields. The End Date should always be later than or equal to the Begin Date, such as when a student has only a one-day enrollment to complete a competency test.

A reference to the related Grading Period resource, including information such as the Grading Period data element descriptor, the name of the grading period during the school year in which the grade is offered.

USES: This data element associates a school session with the various data elements that are part of the grading period.

If you need further assistance, please submit a Help Ticket.
To provide feedback, fill out the Submit Feedback form.

Return to WISE Data Elements main listing page

The identifier for the academic session calendar (e.g., 2020/21, 2021 Summer). 

USES: This data element associates a school session to the sessions during the named time frame.

"School Year" as defined by State Statute 115. 001(13) means the time commencing with July 1 and ending with the next succeeding June 30.

A reference to the related Session resource, including information about the school ID and the school year.

USES: This data element links a course to a particular session's curriculum and the school/agency that offers it.

If you need further assistance, please submit a Help Ticket.
To provide feedback, fill out the Submit Feedback form.

Return to WISE Data Elements main listing page

A reference to the unique identifier of the resource assigned to a school by the State Education Agency (SEA).

USES: The School Reference ID data element associates a school to a session.

If you need further assistance, please submit a Help Ticket.
To provide feedback, fill out the Submit Feedback form.

Return to WISE Data Elements main listing page

Total Instructional Days are the total number of instructional days in the school calendar within the term. This is a required field. You must enter a positive number.

Sessions identify the prescribed span of time when an educational institution is open, instruction is provided, and students are under the direction and guidance of a teacher and/or educational institution administration. A session may be interrupted by one or more vacations. Session data is collected at the school level. Sessions must be set up second after Grading Period information is set up and submitted.

USES: This data element associates a school session with a specified time frame and duration.

NEW for the 2025-26 School Year and Onward: Shortened School Day data elements

NEW for the 2025-26 School Year and Onward: Shortened School Day data elements

Single Parent is a characteristic that denotes whether a student who is unmarried or legally separated has sole or joint custody of a minor child or children at any point during the reporting ye

EDFacts Federal Exiting Categories provide specific categories for students with disabilities (IDEA) who are ages 14-21, who were in special education at the start of a reporting

Special Education Reason Exited Descriptor is a field that describes why a student's special education record (sSEPA) has an end date. Districts must submit a reason when a student's special education program association (sSEPA) record ends.

Prior to the 2025-26 school year, this data element was called Reason Exited Special Education.

Staff Section Associations Begin Date refers to the month, day, and year of a teacher's assignment to a section. The Staff Section Associations End Date refers to the month, day, and year of the last day of a staff member's assignment to the section.

Submit the dates in dd/mm/yyyy format. If the Begin Date is left blank, it will default to the first day of the first grading period for the section. These fields are conditionally required for Career Education programs in Roster.

USES: Staff Section Associations Begin & End Dates collect more detailed information about the staff member's link to a course section for Career and Technical Education (CTE) and College and Career Ready (CCR) reporting.

The Staff/Mandatory Contacts screen in the School Directory Management Portal contains a list of people within a local education agency (LEA) who participate in communication with the DPI. Required fields on this School Directory Management Portal screen are indicated with a red asterisk. 

Mandatory Contacts hold specific roles and vary by agency type. These are provided in the FAQ below.

Component fields include:

DPI Contact Types: Types of contact persons assigned by the DPI. A list of all mandatory contact types is given in each agency's School Directory Management Portal user guide, under the "Staff Contacts Tile" section. They are also listed below. 

Deprecated, as of the 2020-21 school year. Information below holds historical value.

Deprecated, as of the 2019-20 school year. Information below holds historical value.

The State Statute section of the PI-1207 requires a private school to select ‘Yes’ to all of the statements, verifying that it meets the requirements of a private school under.

WISEdata Portal collects Home Address as part of the Parent/Guardian section of a Student Specific screen. Home address is a type of physical address.

Student CTE Program Associations Begin Date refers to the month, day, and year on which the student first received services as part of Career Education. The Student CTE Program Associations End Date refers to the month, day, and year on which the student exited the program or stopped receiving services.

Submit the dates in dd/mm/yyyy format. The Begin Date field is always required for Career Education programs in Roster. End Date would be submitted once the student is no longer participating in a CTE Program.

USES: Student CTE Program Associations Begin & End Dates collect more detailed information about the student's duration in Career Education program for Career and Technical Education (CTE) and College and Career Ready (CCR) reporting.

Deprecated, as of the 2023-24 school year. Information below holds historical value.

Student Education Organization Responsibility Association (SEORA) is a series of required fields, namely a student’s WISEid and a

Homeless program association will indicate whether or not a student is homeless. Homeless students lack a fixed, regular, and adequate nighttime residence and include students who:

Homeless Begin Date is a required field that identifies the first date within a school year when a student is identified as homeless. For more on the definition of homeless status and further details, see the student Homeless Program Association page. 

Deprecated, as of the 2024-25 school year. Information below hold historical value.

The Student School Association Reference is used to the student school association (sSA) in which the incident date occurred.

Begin Date includes month, day, and year of the student's entry or assignment to the section.

End Date includes month, day, and year of the withdrawal or exit of the student from the section. 

The begin and end dates on the student section association should fall within the enrollment period provided in the reference.  Begin date is always required; end date is required once the student has exited the section. Dates should be entered in the format dd/mm/yyyy.

Begin date for the Student Special Education Program Association (sSEPA) shall be the first day the student begins receiving services under the current IEP/ISP or the first day of school, whichever is most recent. End date may be left blank unless the requirements below are met.

The Begin Date is the latest of the following dates that occur within the given school year:

The correct and proper use of a person's first, last, middle, suffix (e.g., Jr. or III) names.  Including middle names and suffixes ensure the assignment of a unique, unduplicated WISEid to a student or staff member.

RCC data elements are reported as part of a sSEPA record. This could be the result of a county agency placement or when the IEP team has identified the need for an RCC placement based on the student’s specific educational and behavioral needs.  The LEA continues to be responsible for FAPE in both county and IEP team placements.

Parents may also privately place their child in an RCC.

Subcontracted through a Contracted Agency refers to whether or not the staff member is hired as a subcontractor for the assignment.

Across the very top of the home screen is an instructional message.

It reads:

Data has not been verified for the 2024-25 school year. Review the data on all tiles and subsequent screens, make changes as needed, and save your changes. Areas with missing mandatory data will display an error message. When done, click the Submit Review button to mark that your data has been managed. 

Clicking this “Submit Review” button indicates to DPI that you have reviewed (updated and saved) all data for the current school year. You have clicked every tile from the home screen and gone through every screen, saving changes as updates along the way.

Clicking this “Submit Review” button means it’s time to celebrate Data Quality!

Term Completion Indicator displays whether or not a student completed the most recent school term (year). 'Yes' would typically be expected only in the most recent enrollment record for the school term.

Term Completion Indicator refers to whether or not the student completed the school year term at the LEA  for their last, end of year enrollment. “Completes” for this data element refers to the student remaining enrolled in that school for the duration of that school year. “Completes” does not refer to the student successfully completing a course requirement with a passing grade.

The term descriptor defines the term length of a session during the school year (e.g., 1st Quarter or Second Semester, Third Trimester). This value may or may not coincide with the grading period values submitted, as this element is simply to denote when a class session takes place. This information varies by district, school, and/or grade level.

USES: This data element defines a school session and can be used in conjunction with the various data elements that are part of the grading period, but these values do not necessarily reflect or coincide with grading period values. This value is simply to describe when the class takes place.

The state is required to annually report on the percent of children who were evaluated within 60 days of receiving parental consent for initial evaluation as part of the State Performance Plan (SPP). This refers to children that an LEA has received a referral for evaluation to determine if the student is eligible for special education services.

DPI is requiring Timely Initial Evaluations (Indicator 11) data to be reported through WISE.

The intention behind WISE reporting is to better support our local educational agencies (LEAs) and will be captured annually in the December snapshot’s Year End data collection.

The goal is to save you time and effort by minimizing the number of applications accessed to report required data.

The Total Required Credits data element records the total number of credits required for a student to graduate from high school in the submitting district.

Total Years of Experience counts the number of years working at any educational agency down to the nearest half-year mark and including the current school year.

This optional data element allows schools to collect and report tribal affiliations for Native American students, which can help to develop, test, and demonstrate the effectiveness of services and programs to improve educational achievements of Native American children and youth. Not required for public or Choice schools but is highly recommended.

The Tribal Affiliation data element allows school districts to collect and report tribal affiliations for American Indian or Alaska Native students who identify (e.g., enrolled, a descendant of, affiliated with) with a Tribal Nation recognized by the federal g

Unique Section Code is a unique identifier for the section that is defined by the classroom, the subjects taught, and the instructors who are assigned. This code is always required.

Sections represent a setting in which organized instruction of course content is provided, in person or otherwise, to one or more students for a given period of time. A course offering may be offered to more than one section. This is collected at the school level.

USES: This data element ensures the accurate tracking of a class section and its coordinating curriculum.

Month, day, and year of entry is expected only for students born or residing outside the U.S. The first date of continuous enrollment in U.S. schools should be entered, if known. If the student exits the United State for more than 30 days, then this date should restart. If not available, then the first date of entry into the United States is acceptable. 

This data element records the type of virtual instruction offered by a school, if any. The value of this data element describes how a school offers virtual instruction. Virtual instruction means that students and teachers are separated by time and/or location, and interact by way of computers and/or telecommunications technologies.

USES: This data element is part of the School Directory, used to provide detailed information about schools in Wisconsin.

Visa Type denotes which kind of visa the students hold and proof they've been granted permission to study in the U.S.

The waiver statement status data element asks if a private school would like to be included in miscellaneous mailings from DPI and vendor-generated mailings vendors or if the private school is choosin

Deprecated, as of the 2025-26 school year. Information below holds historical value. Deprecated data elements remain as published webpages for five years after the year they were deprecated (i.e., this page will be removed when the 2030-31 school year starts).

WI DPI Grade is an indication of a student's performance when participating in a Certified Career Education Program associated to a course. It is a required submission when a student is in grade levels 9-12 and has a Certified Program Status Type, indicating the student's progress toward earning a certificate in the Certified Career Education Programs.

Deprecated, as of the 2025-26 school year. Information below holds historical value.

Deprecated, as of the 2025-26 school year. Information below holds historical value.

The Wisconsin Department of Public Instruction shall assign each student and educator a WISEid, a unique, permanent, and unduplicated identifier. This 10-digit numeric field is required for all reported students and for educators.

Deprecated, as of the 2025-26 school year. Information below holds historical value.

Work-Based Learning (WBL) data does not represent one individual field of data entry.

School/Working LEA/Working School/Working School Number

World Language (WL) data does not represent one individual field of data entry. Rather, this data element page reports on WL programs as they are seen on the School Roster Details screen in WISEdata Portal. World language data is submitted through the SIS (either through courses or programs) and sent to WISEdata Portal.

World Language (WL) data is a portion of the data collected under the nomenclature “Programs” on WISEdata Portal (WDP). WDP uses the word ‘program’ differently than the World Language team. The use of the word “program” on WISEdata Portal refers to the way that data is organized and categorized on various screens, so as to create specific exports.