Click the links below to navigate to different sections of this page:
WISEstaff Data Collection and Reporting
This page provides districts with information and changes regarding the annual staff audit, both the preliminary audit and the final certification. Members who will be interested in this site include district IT staff, software vendors, business manager/department, human resource director/department, staff responsible for completing the data collection, and district administrators.
For a brief overview of WISEstaff aimed at District Administrators,refer to the WISEstaff landing page, "What Is WISEstaff?" section. For more detailed information about the WISEstaff application, visit the WISEstaff: Info, Help and User Guide landing page, which links to each of the WISEstaff applications menus.
For WISEstaff training, including the weekly User Group call, view the WISE Events Calendar. You can join our weekly User Group calls and ask questions to DPI staff who will respond directly to your needs.
WISEstaff Application Available Statewide
Authorized users may access the WISEstaff application through WISEhome.
* LEAD is DPI's Licensing, Educator Advancement and Development team. Formerly, this team was called Teacher Education, Professional Development and Licensing (TEPDL)Return to top
Reporting Guidance and Training
Who Should Be Reported?
WISEstaff data collection is a point in time collection of all staff members as of the Third Friday of September and includes assignments for the entire regular school year as known on the Third Friday of September.
- Decision Tree Diagram
- WISEstaff Virtual Teacher Reporting Guide for Districts
- FTE Guidance
- Grade Level Guidance
- Working School Number Guidance
- WISEstaff Working in Residential Care Centers Staff Reporting Guidelines
- Annual WISEstaff Audit Letter
CESA and Marathon CCDEB
Staff & Licensing Information
- Use the Public Staff Reports application to view current staff data since 2016-17.
- Use the Archived School Staff webpage to see salary reports, staff demographic reports, position summary files, All Staff files, etc. for previous school years from 1997-98 to 2015-16.
- Visit the WISEadmin Portal User Guide, Data Errata Screen section, for directions on how to submit Data Errata letters on staff members. Visit the Data Errata page to learn more, and to see posted data errata letters.
- NOTE: Corrected data (data errata) information does not appear in the above linked staff reports.
- License Look-up - Search DPI's license database
- Contact LEAD - Licensing, Educator Advancement and Development
- If you experience licensing problems, please open a help ticket for support. It is very helpful if you include:
- a screen capture showing the URL,
- the approximate time, and
- the task you were trying to complete in the ticket.
- For more information, view the WISEstaff: Info, Help and User Guide page and the LEAD Team landing page.
Technical Documentation
For Step 1c on the WISEstaff Collection Checklist - please view the:
2023-2024 WISEstaff Assignment Code List
Useful Links
- 2023-2024 Summary of Assignment Code Changes
- Aggregate FTE Estimation Examples
- Assignment to License Mappings
- WISEstaff: User Guide
- WISEstaff and WISEid - File layouts and upload templates
Training & Presentations
Live Training and User Groups:
Recorded Trainings:
WISEstaff New User Training 2022 - Video: Staff Collection Checklist - Steps 1 & 2 - Recorded Presentation with Demonstration
WISEstaff New User Training 2024 - Video: Staff Collection Checklist Steps 3 & 4 - Recorded Presentation with Demonstration
WISEstaff New User Training 2023 - Slide deck
Frequently Asked Questions
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We recommend use of an individual person's name as listed on the most current social security card to reduce the name discrepancy warnings between agencies.
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Fringe Benefit Guidance:
Important clarification regarding benefits** WISEstaff FRINGE BENEFIT GUIDANCE. There are two items being clarified for the collection of fringe benefit data:
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The coding for cash in lieu of benefits was clarified with the U.S. Census Bureau, to which DPI reports financial data, in fiscal year 2013. Cash in lieu of benefits should be coded as a benefit under object 290 (detailed account 296).
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Fund 73 OPEB contributions that are not run through payroll, but rather allocated as a journal entry, should also be included as a 210 benefit. If a district is using a payroll report to determine the benefits and does a journal entry at the end of the year for the OPEB contribution, it is likely that the OPEB contributions are not being properly reflected on the PI-1202 as they should be.
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Updated Contract Fringe Benefits Definition:
Include the total of all items under Object Code 200 Employee Benefits in the WUFAR Handbook. They are 210 Retirement, 220 Social Security, 230 Life Insurance, 240 Health Insurance, 250 Other Employee Insurance, and 290 Other Employment Benefits, including cash payments in lieu of benefits.
- Teachers with assignments for grades 7 and 8 cannot be reported as 53-0050, Teacher-Elementary All Subjects. You must report the specific subject(s) taught.
- Example: 53-0400, grades 07-08 (mathematics) 50 percent FTE, 53-0300, grade 08 (English) 50 percent FTE.
For assistance, please contact us with a Help Ticket.